Office of the Inspector General | Reports

Audits

Audit of Purchase Card Administration (AR-2201)

The City processes approximately 61,000 P-Card transactions annually. In efforts to evaluate the efficiency and effectiveness of the Administration of the City’s P-Card Program, this audit reviewed and evaluated P-Card activity within selected City departments, tested transactions for compliance with City P-Card policy and good business practices, evaluated controls over the use of City P-Cards, and reviewed the City P-Card policy for completeness and adequacy. We concluded that overall, City P-Card policies and procedures provided adequate internal controls to reasonably ensure P-Card transactions were accurate, properly approved and recorded, served a public purpose, and Program goals would be achieved. However, we did identify where improvements should be made to the administration of the Program.

• Audit of Purchase Card Administration (AR-2201)

Reports from previous years are located in the archived reports page

Follow-Ups

Final Audit Follow-Up of City Hiring and Promotion Practices (AR-2202)

In the original audit report (#1904), we found that personnel actions for which supporting documentation was available were conducted consistent with governing policies and procedures, and we identified opportunities to strengthen controls and made recommendations accordingly. Management developed 7 action plan steps to address the recommendations. As of the end of this follow-up period, management successfully completed all 7 action plan steps.

• Final Audit Follow-Up of City Hiring and Promotion Practices (AR-2202)

Investigative reports are produced by the OIG Investigative staff. Written reports are prepared for all investigations and presents the conclusions of fact in an accurate, fair and objective manner. Reports may include findings and recommendations which encourage fairness and accountability; however, the OIG does not have the authority to order or direct changes in City policies, procedures, or activities. Reports issued by the OIG may require City officials or department employees to provide a follow-up report regarding actions taken in response to the recommendations made.

Certain investigative reports will not be posted or will be posted in a limited manner if the report contains privileged, confidential, or legally protected information.

Investigative Report of Two StarMetro Employees (II-2201)

In August of 2021 the Office of the Inspector General (OIG) received the referral of a complaint from the Independent Ethics Office regarding two StarMetro employees. Those employees were alleged to have conducted several acts of misconduct.

Complainant alleged two StarMetro employees burglarized her home (Allegation 1), continually harassed her at her place of employment (Allegation 3) and used alcohol and marijuana while on and off duty (Allegation 4). Additionally, Complainant alleged one of the two employees committed Domestic Violence Battery against her and was arrested by the Tallahassee Police Department (Allegation 2).

The OIG produces other reports and publications designed to provide City officials, employees and citizens with informative tools to enhance the public’s trust in City government, improve the organizational efficiency and effectiveness of City operations, and provide value added recommendations to improve the delivery of City services. Unlike audit and investigative reports, these reports in most cases, are not issued under professional standards. Instead, these reports may provide guidance to City employees for topics such as reducing risks in City processes, alerting city staff to fraud schemes affecting local governments, or providing metrics or informative data about City operations.

Inspector General Alert - Decorum in Public Meetings (OP-2201)

During our audit of Building Security, we noted disruptive incidents at local government public meetings and events, sometimes resulting in violence, have been occurring around the country with greater frequency. To help reduce the risks related to disruptive behaviors, many local governments have implemented policies related to decorum in public meetings. Based on our audit work related to the security of City facilities, we noted a policy had not been established providing guidance for enforcement of standards of conduct in the interest of conducting efficient and orderly public meetings to help prevent disruptions of public meetings. However, we noted Commission Policy 108, Public Participation at Meetings, includes a Pledge of Civility for public speakers which asks for attendees to be respectful, direct comments to issues, and avoid personal attacks. To help ensure the City’s ability to conduct public meetings in an orderly and efficient manner, we recommend City Commission Policy #108 be amended, or a new City Commission policy be developed, to establish a code of conduct or standards of decorum for City public meetings and events. Additionally, to help ensure the consistent treatment of individuals who violate the policy, we recommend the policy also include enforcement protocols.

• Inspector General Alert - Decorum in Public Meetings (OP-2201)

Inspector General Alert - Payment Diversion (OP-2101)

A City employee was convinced by an individual fraudulently claiming to be a City vendor to initiate a change in vendor banking information (i.e., payment routing). The change resulted in future payments to the vendor being diverted to a fraudulent bank account and a loss of City monies. The matter was referred to the Tallahassee Police Department for further investigation and led to the implementation of a new City process for changing any vendor information.

• Inspector General Alert - Payment Diversion (OP-2101)

Annual Reports:
2021 | 2020